Five Major risks in Office 365 Implementation

office 365 implementation risks

 

 

 

 

 

 

 

Cloud has become a viable option in almost every aspect of IT. With Microsoft’s push to move exchange environments to Office 365, many enterprises have already moved or planning to implement.Though Microsoft offers lot of great features such as security, and reliability, enterprises are postponing the adoption due to implementation challenges. Let’s find out what are the major risks in office 365 implementation.

BELOW LISTED ARE THE TOP 5 OFFICE 365

  1. Access
  2. Mitigating risk
  3. Messaging security
  4. Corrupt Data
  5. Migration

Access Issues: All deployments begin with access. Access to a business’ core infrastructure and domain is a critical success factor. Domain access (domain verification with clouds) is critical to begin the Exchange Online deployment. Those companies with no access to their domains will be challenged and suffered deployment delays.

Mitigating Risk: With Office 365, you have a number of places where failure can occur – email, online protection, even just authentication can all be subject to failure – so if you acknowledge the possibility of Office 365 being down, you’ll need a plan on how your users will access and use email during that downtime. Need to find an alternative solution to keep your services working even if Office 365 is offline. Third party policies and solutions are there for efficiently handling an outage.

Messaging Security: Spam filtering is one of the biggest challenges during Office 365 implementation. With on-premises Exchange, there are many choices of vendors to provide layers of security and hygiene for your messaging – some based at the gateway and some on the client. But when moving to Office 365, the options diminish significantly. Though Office 365 utilize Exchange Online Protection, it fail to address the more advanced attack that are realized at the connection level as well as the email content level.

 Data Loss: Data loss is often a major concern for Office 365 customers because Microsoft’s backup policies cannot guarantee a complete and speedy restore of lost data. Even when data is retrievable, the process is long and complicated, and retention policies vary for each application included in the cloud platform. New data retention policy setting introduced in Outlook can be a good news to office customers to some extent. But the retention policies can only protect you from data loss in a limited way and are not intended to be a complete backup solution.

Migration: Office 365 migration can be either one of the easiest things or one of the most challenging. It mainly depends on the size and complexity of the environment you are working on. If you have an on premise Active Directory environment and you want to perform a migration, it won’t be an easy process. Exchange Server 2010 SP2 includes a wizard that reduces the number of steps from roughly 50 down to six, but the migration process is still tedious and requires a lot of advanced planning.

FOR A SUCCESSFUL MIGRATION, IDENTIFY THE PIECES THAT ARE MISSING IN YOUR CURRENT ENVIRONMENT. ONCE YOU IDENTIFIED THOSE SEEK THE HELP OF SOME EFFICIENT THIRD PARTY PROVIDERS/SOLUTIONS THAT CAN PROBABLY MAKE YOUR MIGRATION AND RUNNING OF OFFICE 365 A FAR SMOOTHER PROCESS.

As your dedicated IT management arm, Insight Consultants  can handle all of your computing and software, to allow you to get back to what you do best and concentrate on your own business.We already embraced the cloud by moving email, collaboration and document management onto Microsoft’s Office 365. With Office 365 providing Exchange, SharePoint, Lync and Office Web Apps services, we find this platform can effectively manage all communication and collaboration within the organization, with minimal retraining of technical staff or users. Our installation service transitions all your data and documents from your older version of Windows software to the up-to-date Office 365, without losing any information in the process. Our methodical approach RadicalRooting not just give you the solution for your problem, but will walk along with you till you get the expected benefits from our solution.

 If you have any challenges facing during your Office 365 implementation, please feel free to Contact Us

Project Experience: Microsoft Office 365 Implementation for ABC International

Microsoft Office 365 implementation for ABC International

Successfully rolled out Microsoft Office 365 for its client, ABC International, that allows them to enable various types of collaborative efforts between the organisation and the members themselves.Here is the detailed Case Study.

Client Overview

ABC International is a not-for profit organization, currently active in more than 25 countries. Teams from ABC engage directly and in partnership with local development agencies to impact individuals and communities. ABC also provides a deployment platform for mobilisation agencies that raise funds and human resources, but do not have the capability to deploy, care for, and manage these resources in the field.

Problem

Unable to establish a unified presence with a common IT platform within their business and were searching for an appropriate solution that will enable various types of collaborative efforts between the organisation and the members themselves

Solution

Implementation of a reliable cloud solution – the Microsoft Office 365

Result

Successful in fulfilling ABC International’s global ambitions with smart IT resources allocation in a reliable cloud solution-Office 365

Business Task:

ABC International realized the increasing demand of setting up a unified presence with a common IT platform to keep up with the rapid growth of business and cater for the increasing demand from users for communication access anytime, in key locations around the world.

They were using a mix of different tools to provide a minimum level of collaboration. All their members seconded from the US office have access to their financial statement through a login provided on the Serenic Navigator software managed by ABC International’s US office. Serenic has provided an eConnect software that ports data from the navigator system to a web page.

Members seconded from other offices currently have updated access to their financial statement through separate means. With their existing setup there was a single intranet site managed by the US office and all the content changes and updates have to be sent to the US office and updated manually. But the work load was more and the US team was unable to handle and resulted in longer delays. In this difficult scenario, the client was in search of a system that can collaborate all their work from different locations

Business Solution:

After considering several scenarios, Insight Consultants came to a conclusion that setting up a unified presence with a common IT platform to keep up with the rapid growth of business and cater for the increasing demand from users for communication access anytime, in key locations around the world. We identified Office 365’s complete suite of solutions from email to collaboration would be the best one to meet the requirements of long-term business growth, allied to robust security from a trustworthy brand. This can help the client in different scenarios like

  1. Forms – post forms with ability to download or submit online with forwarding to the specified people (e.g., Expense Reimbursement, Monthly Report, Furlough Plan, Annual Review, Team Report, Min Plan, Min Description, Project Proposal,  Quarterly Report, and Seconding Agreement)
  2. Financials – US Office members may view their own personal support accounts; international account holders and their supervisors may view ABC International account information.
  3. Database – Storing personal and team data; where people and groups may update their own profiles; people may search for contact information for other members; analysis of report information.
  4. Teams – ability to set up work groups for teams and task forces to share documents and resources.
  5. Calendar – ability to set up group calendars; set organisation-wide reminders for repetitive events or tasks.
  6. Communication – ability for specific people to send messages to membership (various mailing groups) with a link to read full message online and post comments.
  7. Conferencing – ability to initiate conference calls/video conferences with people inside and outside of the organisation, including hosting training webinars.
  8. Documents – Administrators may post documents on the Intranet and teams may upload documents onto Team Sites. The Field Handbook will be integrated into the Intranet and will be editable by Authorized Users.
  9. Resources – downloadable articles, papers, publications, presentations, videos, graphics, pictures, webinars created by your own people.
  10. Email – Administrators may set up individual email accounts, and allow access via multiple devices

By considering all the unique requirements of the client in detail, we successfully implemented Office 365 .The new solution, Office 365 implementation, benefited ABC International in :

1)      Integrating with Microsoft Office (offline)

2)      Setting up a public website

3)      Developing Group Sites, shared calendars

4)      Uploading and sharing documents including documents created using MS Office

5)      Videoconferencing using Microsoft Lync.

6)      Mail management using Outlook and Microsoft Exchange online

7)      Ability to customize using code written on Microsoft.NET

8)      Special pricing availability to ABC International

After setting up Office 365, as the next step,we implemented Intranet solution using Office 365.  There we set up all the above mentioned necessary requirements like Forms, Financials, Documents, Data base, Teams, Calendar, Public Site, Reports etc.

Office 365 implementation can appear deceptively simple but there is a wide variety of considerations that hinge on an organisation’s unique business requirements. We are pioneers in Office 365 solutions and we approach the clients through a methodical process called Radical Rooting. Through various steps of this process, we get to the root of the problem quickly, get better clarity on the solution to be developed and convince the client on the impact of the solution on the business. If you see a similar opportunity for your enterprise, talk to us and join the many intelligent businesses that use Insight services to make technology empower your business to grow revenue, reduce cost and deepen relationships with your employees and customers.